The Peter White Conference Room sits sixteen (16) people around a large conference table. It is located on the main floor down the short hall on the right at the top main stairs. Its high windows add light to the activities even on a long winter's afternoon. Reservations are made for the room on a first-come, first-served basis by inquiring at the Circulation Desk, Reference Desk, Library Administration Office or by calling 228-9510.
The Meeting Room Policy establishes the guidelines and procedures for the use of these facilities. The use of these meeting facilities by any individual or organization signifies their acceptance of the Meeting Room Policy.
Individuals and/or organizations that do not comply with the Peter White Public Library Meeting Room Policy may be restricted from further use of the meeting rooms.
Meeting rooms are available during regular Library business hours. These hours are
9:30 am to 8:30 pm 9:30 am to 5:30 pm 10:30 am to 4:30 pm 1:30 pm to 4:30 pm Groups using the Meeting Rooms must vacate the meeting rooms at least 15 minutes before closing.
Meeting Rooms are not available during Library holidays or other times the Library is closed (for example: utility outage, staff inservice, etc.)
The PWPL Meeting Room Policy serves as a guide to assist users and Library Staff to implement an equitable and fair policy. Exceptions to the Policy may be made, as circumstances warrant, by the Library Director and/or Board of Trustees of the Peter White Public Library. The Library Director has the final authority in determining appropriate use and scheduling of the facilities.
PWPL programs take precedence over all other events. Second priority for scheduling will be granted to the City of Marquette's Marquette Arts & Cultural Center (MACC). All other applications for use are accepted on a first-come, first-served basis. Applications are available by calling 906-228-9510 and requesting one, or by stopping in at the Library.
There is no charge for use of the PWPL facilities if the individual or group using the room holds a non-profit status, if the activity held in the facility is open to everyone without a fee, and is held for the benefit of the citizenry. Programs should provide information that benefits the participants in an educational, cultural or recreational manner.
In order to provide access to meeting room facilities, no individual or group may schedule use of the meeting room facilities more often than once a month.
A fee schedule will be used if the individual or organization using the facilities is soliciting, charging admission, raising money or conducting sales. This type of use is generally not allowed on Library property, but exceptions may be made at the discretion of the Library Board of Trustees or Library Director.
Non-profit organizations are allowed to reserve one PWPL facility without charge one time per month if the activity is provided pree of charge to the public and is held for the benefit of the citizenry. If a non-profit organization wishes to use more than one PWPL facility during the calendar month, a fee may apply. The rental fee for more than one use per month will be assessed at the commercial rate.
A written application form must be submitted by the sponsoring individual and/or organization prior to scheduling an event to be held in the Library. This application form is available from the Circulation Desk (228-9510), Reference Desk (226-4311) or the Library Administration Office (226-4300).
All set-up is the responsibility of the individual/organization requesting use of the meeting room. If the meeting room have been rearranged during the event, the furiture and equipment must be restored to the original arrangement upon completion of the event.
Public entrances are to be used for entrance to and exit from the building and for all deliveries. Emergency exits are to be used in case of emergency only.
The individual and/or organization reserving the meeting room is responsible for compliance with the PWPL Meeting Room Policy and the safe use of the facilities. A reasonable fee to repair any damages to the facilities, equipment or furnishings will be assessed to the scheduling party should damage occur. The Library reserves the right to suspend meeting room use by an organization or individual until all damage fees have been paid.
An individual or organization utilizing the meeting room is welcome to bring refreshments. Both food and drink are allowed. Amenities are not provided with room reservation.